1. Email your invoices
Generate a unique email address in Zahara or use Microsoft Flow - all you need to do is have your invoices emailed into Zahara. You can even forward them. If you use Zahara for purchase orders, you can be very specific where you want your invoices sent, specifying the preferred address on the PO template.
2. Invoices are matched with the suppliers & read
Once in Zahara, the invoice is matched with the supplier using the email address - we handle forwarded emails and dig a bit deeper to find the correct supplier email address. Signatures and terms documents are removed so you can work with just the invoices. The invoice inbox is the place to find all the invoices that need processing. From here, you can quickly and easily process them.
3. You check the invoice and save it
With the invoice fully read and all fields populated, including line items, you just need to check it, make any adjustments and send it on it's way. If it matches a Purchase Order, InvoiceExpress will bring over the PO line items so it's all fully coded and pre-approved. Both PO and non-PO invoices can be easily processed in Zahara. The line items are coded based on your previous behaviours but you can easily override them. Invoices can now be sent for approval or exported into the accounts system / marked for payment.
4. Invoices can be approved by email
Zahara world-class workflows platform can be used to route the invoices to the right person for approval. It could be no approval is required and the invoice simply needs to be paid. Approvers can approve directly from their emails or from Zahara's Individuals Approval Dashboards. Once approved, suppliers can be emailed and the invoice exported.
See how to post invoices with minimal keying
With Zahara Invoice Express you can automate invoice processing. In this video, we show you how to post an invoice in less than 30 seconds with minimal keying.
Zahara can be easily integrated with almost any Accounting Software and have also available connectors for some of the most popular systems. Including Pegasus Opera 3/SE, Xero, Quickbooks, Sage 50, Sage 200 & Exchequer. We can also integrate Zahara with other ERP systems using the on-premise tool SmartSync. Contact us for further information.
If you have any question or would like to try our Purchase Management software and its Invoice Express feature please fill the form
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